PO Template

There are 25+ optional fields to display in the purchase order.  Selection is available in PO Template at SetupApps PurchaseHub.  A Preview of your selection is available.

Contact Details for the entity raising the PO

Contact Number of the Entity as per Structure in SetupHub.

Email Address of the Entity as per Structure in SetupHub.  The same email address is used in the footer of the purchase order.  If this option is turned off the email address of the Organisation in SetupHub is used in the footer of the purchase order.

Delivery Details populated from the New PO Request page

Priority of order.

Required Delivery Date of the item is being purchased.

Shipping / delivery address

Entity Raising PO details as per SetupHub

Item details are drawn from the New PO Request page and the Item database

Logo as loaded for the Organisation on the home page and for an entities in SetupHub

PO pdf view is the PO in pdf, in color, available from the top right-hand corner of PO Summary page, which you access by viewing the PO in All POs or My POs.

PO print view is the PO in black and white, available from printer icon in the top right-hand corner of PO Summary page, which you access by viewing the PO in All POs or My POs.

Supplier electronic mail is the PO sent electronically by email to the supplier.

PO & Approval Details of the entity raising the PO

Supplier Details

Comments to Supplier as entered in the Delivery Address box in the New PO Request page.

Manual Supplier Acceptance inserts a signature line in the PO pdf view and PO print view for the supplier to manually sign.

Electronic Supplier Acceptance includes accept / decline buttons in the PO emailed to the supplier. 

Terms & Conditions are taken from New PO Request page and SupplierHub

Special Terms & Conditions are inserted in the Terms & Conditions box and appear on every purchase order.

Other Addresses used in the PO Template 

From the entity raising the PO, populated from Entity details in SetupHub Organisation Structure.

Where invoices are uploaded by suppliers, most do not include this address to avoid costly surface mail. Alternatively, they include an email address knowing that the supplier will use this address to send the invoice.   These users can then select the entity address as the delivery address in the New PO Request page.

To the supplier, which is populated from SupplierHub.